Terms & Conditions

Clause 1

Nature of Services

Vxieuxamis provides advisory services on the integration of AI tools into legal practice operations. Our work involves process review, system configuration guidance, usage policy drafting, and ongoing governance support.

1.1 — Not Legal Advice

Our services constitute management and technology advisory. They do not constitute legal advice and should not be relied upon as such. We are not advocates, solicitors, or barristers, and nothing in our deliverables creates a solicitor-client relationship between Vxieuxamis and any party.

1.2 — No Autonomous Output

Any AI tools introduced or configured as part of our engagements produce outputs for human review only. We do not deploy tools that send correspondence, file documents, or take legal action autonomously.

1.3 — Firm Responsibility

The client firm remains solely responsible for all legal work and professional obligations under the Legal Profession Act 1976, the Bar Council's professional standards, and any other applicable regulation. Our advisory does not affect or diminish those responsibilities.

Clause 2

Engagement and Payment

2.1 — Formation of Engagement

An engagement is formed when a client firm accepts a written proposal or engagement letter from Vxieuxamis. Receipt of payment does not by itself constitute acceptance; we will issue a written confirmation.

2.2 — Fees

Fees are set out in the relevant engagement letter and include SST where applicable. For the current service schedule, indicative fees are:

2.3 — Payment Terms

One-time fees are payable in full within 14 days of invoice, prior to commencement of work. Monthly retainer fees are invoiced on the first working day of each month and payable within 14 days.

2.4 — Late Payment

Where payment is not received within the due period, we reserve the right to suspend delivery of services and to apply late payment interest at 1.5% per month on the outstanding balance, calculated from the due date.

Clause 3

Confidentiality and Privilege

We treat all information received during an engagement as confidential. We do not use information from one client in advising another, and we do not disclose engagement content to third parties unless required to do so by law or with your written consent.

Where sample documents provided to us for review contain information that may attract legal professional privilege, we handle those documents with particular care. We will not reproduce, retain, or disclose the substantive content of privileged documents beyond what is necessary to perform the agreed review. Any sample documents are deleted from our systems within 30 days of the review being completed.

The client firm is responsible for ensuring that any documents shared with us are shared appropriately and do not breach the firm's obligations to its own clients.

Clause 4

Intellectual Property

4.1 — Our Materials

All frameworks, methodologies, templates, and process documents developed by Vxieuxamis remain our intellectual property. We grant the client firm a non-exclusive licence to use deliverables produced specifically for that engagement within their practice, for the purposes described in the engagement letter.

4.2 — Client Materials

All documents, data, and information provided to us by the client firm remain the property of the client firm. We acquire no rights in those materials beyond what is necessary to perform the engagement.

4.3 — Website Content

All text, design, and structure on this website is the property of Vxieuxamis. You may not reproduce, adapt, or redistribute it without our prior written permission.

Clause 5

Limitation of Liability

Our aggregate liability to a client firm in relation to any engagement shall not exceed the total fees paid by that firm to Vxieuxamis under the relevant engagement letter during the twelve months preceding the event giving rise to the claim.

We are not liable for:

Nothing in these terms excludes liability for fraud, gross negligence, or any matter that cannot lawfully be excluded under Malaysian law.

Clause 6

Termination

6.1 — One-time Engagements

Either party may cancel a one-time engagement prior to commencement with 5 working days' written notice. Where work has already commenced, fees are payable pro-rata for work completed to the date of cancellation.

6.2 — Monthly Retainer

The Practice Stewardship Retainer may be terminated by either party with 30 days' written notice. Fees for the notice period are payable in full. There is no minimum term, and no penalty for giving notice.

6.3 — Termination for Cause

Vxieuxamis may terminate any engagement with immediate effect if a client firm uses our deliverables in a manner that, in our reasonable opinion, creates a material risk of professional misconduct, data breach, or breach of client privilege.

Clause 7

Governing Law and Disputes

These terms and any engagement governed by them are subject to the laws of Malaysia. Any dispute arising shall first be referred to good-faith negotiation between the parties. If the dispute is not resolved within 30 days, either party may refer the matter to the Kuala Lumpur Regional Centre for Arbitration (KLRCA) for arbitration under its rules.

The courts of Malaysia shall have non-exclusive jurisdiction in respect of any matters not referred to arbitration, including applications for urgent interim relief.

Clause 8

Website Use

This website is provided for informational purposes. You may use it for personal and professional reference. You may not:

We make reasonable efforts to keep this site accurate and available, but we do not warrant that it will be free from error or uninterrupted. Links to third-party sites are provided for convenience and do not imply endorsement.

Clause 9

Changes to These Terms

We may update these terms from time to time. The version in force at the time an engagement letter is issued will govern that engagement. Ongoing retainer engagements will be subject to revised terms with 30 days' prior written notice.